1. The Tools window
The Tools window (Figure 2) is opened by pressing the saying "Tools" at the center of the dark-cyan top bar
of the mailer screen (see Figure 1).
||Figure 2 - The Tools window|
You may define a footer text to be automatically added to your
- new messages
3. Out of office
The Out-of-office tool will
during your absence.
- reply with a user-defined message to all incoming messages
- and optionally copy all incoming messages to a user-defined delegated e-mail address
Press the saying "Out of office" in the "Tool" window (see Figure 2) to display the
"Out of office" window (Figure 4):
Operate as follow:
- Press the enable radio button to enable the out-of office function, or
- press the disable radio button to suspend the sending of messages and the mail delegation
(the out-of-office data will remain in place, but inactive, for the next out-of-office event).
Enter the dates of the first and of the last absence day.
Make sure that both dates are in the format year-month-day.
- Mail delegation:
- if you want that - during your absence days - your incoming mail is copied to a delegated person,
type the e-mail address of this delegated person
- if you do not want to delegate your mail, leave the delegated e-mail address as blank
Type the message you want to be sent to the senders of your incoming mail.
A default message appears the first time you use this tool.
If you specify any dates within this message, it is your responsibility to make sure that such dates
match the Absence dates.
- Senders to be ignored:
If you want, you may specify a list of sender e-mail addresses to be ignored.
If an item in this list is found to match the sender's e-mail address, or
is found in the subject of the message, then the out-of-office message is not sent.
Entries in this list must be separated by commas.
Instead of a full e-mail address, you may specify a partial e-mail address (for instance, just the domain):
all the senders, containing that string in their e-mail address, will be ignored.
None of the out-of-office features (reply message, delegated mail) do work for incoming messages arriving from "Senders-to-be-ignored"
or containing one of the "Senders-to-be-ignored" in the subject.
- go / cancel buttons:
- Press the go button to activate your inputs, or
- press the cancel button to exit from this tool without doing anything.